During Meet Information

Several tasks need to be completed during the swim meet. This section provides a summary of the tasks that must be completed while the swim meet is underway, and athletes are actively competing. 

The most common and ongoing task during a meet is pulling times from the timing computer and carefully reviewing each result for accuracy. This includes monitoring for missed touches, obvious timing discrepancies, and any irregularities that may require adjustment or verification. Consistent attention to the timing data ensures that results remain accurate and reliable throughout the session. 

One of the most important responsibilities during the meet is accurately recording all disqualifications (DQs) as observed and submitted by the deck officials. Proper documentation ensures that rule violations are correctly reflected in the final results and that all actions taken on deck are communicated and verified. This section provides detailed instructions on how to record, process, and confirm DQs within the meet management system. 

Once the heats of an event are completed—and the times have been pulled, adjustments made, and DQs entered—the event must be processed. For timed finals or final events, this includes scoring the results. For prelim events, swimmers must be properly ranked based on their performances. In both scenarios, the official results must be printed and distributed. This documentation explains the steps required to complete this process. 

Swimmers who compete in prelims and wish to scratch from the finals must officially submit a scratch by the designated deadline. Once that deadline has passed, the Admin Official is responsible for recording all submitted scratches. This documentation outlines the steps required to complete this process.  

The Admin Official must periodically print award labels so the awards volunteer can organize ribbons and medals for the participating teams and their swimmers. 

The purpose of this documentation is to outline the procedure for determining the high-point winners. Although not all meets utilize high-point awards, these guidelines are included so the process is available if needed.